Users need a formal process to handle credits issued by vendors for defective or returned parts. The workflow should account for whether the credited part is removed from inventory (if unusable) or remains in stock (if still usable), while properly recording the credit in financial records.
Current Limitations
- No Credit Handling: The system has no built-in way to apply credits for parts tied to vendor transactions.
- Inventory Disconnect: Users cannot indicate whether a credited part should be removed from stock or remain available.
- Manual Workarounds: Teams must handle credits outside of Limble, risking inconsistencies between inventory and financial records.
- Data Integrity Issues: Without proper credit tracking, reporting on vendor transactions and true part costs becomes inaccurate.
General Example
A vendor issues a credit for a defective bearing.
- If the bearing is unusable, the credit should remove the item from inventory and record the financial adjustment.
- If the bearing is still usable, the part should remain in stock while still showing that a credit was applied.
Currently, neither scenario can be properly handled in Limble without manual adjustments and external tracking.
Requested Enhancements
- Credit Workflow for Parts
Add the ability to apply vendor credits directly to specific parts, linked to the original PO or transaction. - Inventory Options
Allow users to choose whether the credited part is:- Removed from inventory (defective/unusable), or
- Kept in inventory (usable but credited).
- Financial Integration
Ensure credits are reflected in financial records and reporting, including accurate part cost calculations. - Audit Trail
Track when credits are applied, by whom, and how they affected both inventory and financials.
Business Value
- Accuracy: Ensures inventory counts and financials remain aligned.
- Efficiency: Eliminates the need for external credit tracking or manual reconciliation.
- Accountability: Provides a clear audit trail for credits issued and how they were applied.
- Flexibility: Supports real-world scenarios where parts may be unusable or still functional.
