The customer needs immediate and comprehensive visibility into total maintenance costs at both the task level (micro) and system-wide level (macro). Currently, users must manually calculate total costs by summing Parts, Service, and Labor within each task, and create multiple dashboards to get aggregate financial data across all locations. This process is inefficient, error-prone, and limits real-time financial visibility.
Current Limitations
- No Total Cost Field on Task List: Users cannot view total cost directly from the Open or Closed Tasks lists; they must open each task individually and manually sum up Parts, Labor, and Service costs.
- Fragmented Global Reporting: To obtain system-wide financial totals, users must build and maintain separate dashboards or reports per location or entity, then manually combine results outside Limble.
- Lack of Consolidated View: The system does not support global aggregation of maintenance costs, making it difficult to produce accurate and timely summaries for audits or management review.
General Example
A maintenance manager wants to review all completed tasks for the month and identify the total cost of maintenance operations across the company.
- To see a single task’s total, they must open it and manually sum costs from multiple tabs (Parts, Labor, and Service).
- To see a global cost summary, they must generate individual dashboards for each facility, export each one, and then manually total the results in a spreadsheet.
This process is slow, fragmented, and prone to human error — especially when scaling across multiple departments or facilities.
Requested Enhancements
- Visible Total Cost Field
- Add a Total Cost column to both the Open and Closed Tasks list views.
- Automatically calculate and display the combined total of Parts, Service, Labor, and Downtime Cost.
- Ensure the column supports filtering and sorting by total cost.
- Unified Global Cost Reporting
- Enable a single report or dashboard view that consolidates total costs across all locations/entities.
- Allow users to apply global filters (date range, category, priority, etc.) to generate full-system maintenance cost summaries.
- Export & API Support
- Include Total Cost data in exports and API responses for integration with external reporting tools (e.g., ERP, BI dashboards).
Business Value
- Financial Accuracy: Provides reliable, system-wide visibility into maintenance spending without manual calculation.
- Operational Efficiency: Saves time by eliminating redundant reporting setup and manual summation.
- Audit Readiness: Simplifies financial review by making task-level and global totals readily visible.
- Strategic Insight: Enables managers and executives to analyze total maintenance cost trends across the entire organization.
This enhancement would deliver both micro-level clarity (task total) and macro-level control (global reporting)—streamlining financial oversight and eliminating manual aggregation.
