Users need the ability to reuse documents and images across multiple assets without uploading the same file multiple times. A shared document management system, similar to a lightweight SharePoint model, would reduce redundancy and streamline documentation efforts.
Current Limitations
- Files must be uploaded separately to each asset, creating duplication and storage bloat.
- There is no centralized location to store and manage documents or images that are relevant to multiple assets or use cases.
- Lack of linking capabilities increases the risk of inconsistencies between file versions across the system.
General Example
- A warranty document or compliance certificate applies to a series of machines. Today, users must upload the same document to each machine's asset card separately, leading to versioning headaches and wasted time.
Requested Enhancements
- Central Document Repository
Introduce a shared file storage system where documents/images can be uploaded once and linked across multiple assets or modules. - Cross-Linking Capabilities
Allow users to associate the same uploaded file to multiple asset cards, PMs, or tasks without duplication.
Business Value
- Efficiency: Eliminates repetitive uploads and reduces storage overhead.
- Version Control: Ensures a single source of truth for shared documentation.
- Scalability: Supports enterprise-level asset documentation with cleaner structure and maintenance workflows.
